Administrator – Permanent Full-Time
9 am – 5 pm Monday to Thursday
Do you believe in protecting organisations through cyber security?
Who we are
Scottish Business Resilience Centre is a not-for-profit and a respected voice in business resilience, bringing together the Scottish Government, Police Scotland, and the Scottish business community. The vision of SBRC is to become the catalyst that makes Scotland one of the safest and most resilient places to live, work, and do business, both on and offline, especially during these times of economic recovery.
It is our intention that every Scottish organisation have the skills and knowledge to protect themselves against online attacks.
We achieve this through delivering education and preventative training, as well as actively raising awareness of threats throughout the business community.
At SBRC, there is a feeling of genuine care and respect for one another, with our values of focus, agility and accountability at the centre of how we operate. We are keen on nurturing our culture that supports equality and diversity and helping employees achieve their professional goals as they work to bring safety to organisations around Scotland. The threat landscape is constantly evolving, and this is an exciting time to join SBRC as we continue to grow and expand our services.
We have an internal culture and wellbeing committee and meet regularly to discuss what we have been doing and what new things we can do to enhance employee experience. This has led to us trialling a 4-day work week which we hope to continue beyond the trial.
About the role
We are looking to grow our team and recruit a dedicated Administrator based at our office in the Oracle Campus in Linlithgow, who will work closely with our senior management team and broader team to provide comprehensive administrative support. The role reports to our Head of Finance.
We are looking for a self-motivated, organised, efficient, innovative and professional individual who is a real people person and used to working on multiple projects simultaneously in addition to the below-listed responsibilities. The successful candidate will perform a pivotal role using their skills and experience to ensure the smooth running of a very busy office, which is the hub of many activities, meetings and events.
Your key responsibilities will include:
· Providing executive support to the CEO, e.g., diary management, correspondence, and other admin duties.
· Assisting the Head of Finance to schedule, arrange and prepare agendas, papers, and presentations for SBRC Board meetings, finance, and senior management meetings.
· Book meeting rooms and catering.
· Take minutes at meetings and distribute them to attendees as required.
· Provide essential admin support to SBRC’s Cyber Team, Membership Team, Events Team, and the Marketing & PR team as required.
· Manage all SBRC internal and external post.
· Manage and order office supplies, including stationery.
· Liaise with our IT team and upkeep of SBRC systems.
· Support with management of supplier contracts.
· Liaise with the landlord with regards to rent, services – Oracle.
· Arrange travel and accommodation as necessary for the team.
· Attend events and meetings as required.
· Assist in the preparation of correspondence, reports etc., as required.
· Meeting and greeting visitors.
· Answering phone calls and general enquiries.
· Assist the Head of Finance with GDPR record keeping.
· Other administrative tasks as required.
Experience/Skills
You will have:
· Previous administrative experience.
· Excellent verbal and written communication skills.
· Proficient in the use of MS Office and calendar management.
· The ability to prioritise workload with the flexibility to meet operational needs.
· High level of attention to detail.
· Excellent organisational and time management skills with the ability to prioritise workload.
· The ability to work on own initiative with minimum supervision.
· High standards in relation to discretion and confidentiality.
· A flexible approach to your workload.
SBRC is an equal opportunities employer.
To apply
Send an up-to-date CV and cover letter setting out your suitability for the role to [email protected]
Salary: £28,000 pro rata
Application deadline: 17th January 2023
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